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CoreSkills+

Pillar 03 — Real Project Workflow

Graduate Architects · Project Architects · Design Managers · Arkitask Staff

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Educational content only

CoreSkills+ shares practical knowledge based on real project experience. This is not professional advice and does not replace the advice of a qualified practitioner. Always verify against your office procedures, project contracts and any applicable legal requirements.

Drawing Transmittals

Every drawing that leaves the office needs a record. Without one, you have no evidence of what was issued, to whom, and when.

A transmittal is the formal record that accompanies every set of documents issued on a project. It is not an email. It is not a courtesy. It is a legal document that records what was sent, at what revision, to whom, on what date, and for what purpose. In our experience, transmittals are one of the most consistently underused tools in practice, and one of the most frequently cited documents in construction disputes.

What every transmittal must contain

Field	Why it matters
Transmittal Number	A unique sequential reference that makes every issue traceable in the project register.
Project Name and Number	Identifies which project the issue belongs to. Essential when a firm is running multiple active projects.
Date of Issue	The legal date of record. If a dispute arises about when the builder received a document, this is the date that counts.
Issued By	The name and firm sending the documents. Establishes responsibility for the issue.
Issued To	The name and firm receiving the documents. If it is not recorded, there is no evidence of who received what.
Purpose of Issue	Tells the recipient what they are expected to do with the documents. For Construction, For Tender, For Coordination, For Information, For Approval, For Comment.
Document Table	Every drawing or document in the package listed with drawing number, title, revision and file format. This is the record of exactly what was in the package.
Notes	Any specific instructions or conditions attached to the issue. For example, superseded drawings to be destroyed, or action required by a specific date.

Purpose of issue — what each code means

For Construction

The recipient can build from these documents. This is the highest level of issue and should only be applied to a fully coordinated, checked and authorised set.

⚠ Apply with care — most commonly misused

For Tender

The recipient can price from these documents. Not for construction until formally reissued as For Construction.

FCO

For Coordination

The recipient is to check and coordinate only. These documents are not to be issued to the builder or used for construction.

⚠ Apply with care — most commonly misused

For Information

No action required. Issued as a record or reference only.

For Approval

The recipient is to review and approve before the next stage proceeds.

FCC

For Comment

The recipient is invited to provide feedback. Not for construction or coordination.

Five things to understand about transmittals

See it in Nimbus+

Coming Soon — Nimbus+

The transmittal register, automated from day one

Every drawing issued through Nimbus+ Drawing Management generates a transmittal automatically. It logs to the register in real time, links back to the drawing record, and captures the purpose of issue, the revision, the recipient and the date without any manual entry. When a dispute arises about what the builder had and when, the answer is already in the register.

Join the waitlist →

Transmittal generated automatically on every issue

Sequential transmittal numbering

Purpose of issue captured at time of issue

Recipient and revision recorded automatically

Searchable history from day one of the project

Free Template

Drawing Transmittal Template

A pre-built transmittal register template ready to use on a real project from day one.

Download Template

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Real-world practice knowledge for the built environment, students, graduates, architects, designers, builders and project managers.

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